Annual General Meeting 2020
November 19 @ 7:00 pm - 9:00 pm
The Society Annual General Meeting 2020 will take place on Thursday 19th November, 7pm for 7.30pm. President Robert Wood (ON 1971-81) will preside. Unfortunately, Old Nottinghamians cannot meet at Adbolton this year. However, the meeting can take place online via Zoom. Society Members will receive the formal Notice and Agenda, including the Zoom details, in due course. The Agenda will deal with the relevant matters set out in Rule 5 of the Society Constitution:
5. ANNUAL GENERAL MEETING
5.1. A General Meeting shall be held every year to:
5.1.1. receive and approve the Treasurer’s accounts and report made up to 30th June in each year;
5.1.2. receive and approve a report from the General Committee of the proceedings of the ONS during the past year;
5.1.3 receive and approve a report from the Executive Committee on the Quincentenary Fund;
5.1.4. elect Officers of the Executive Committee and other members of the General Committee;
5.1.5. elect an Honorary Independent Examiner for the following year;
5.1.6. exercise the power of appointing new or additional trustees of the Old Nottinghamians’ 450th Anniversary Trust if required under the terms of the Trust deed;
5.1.7. nominate representatives for the Ground Management Committee;
5.1.8. consider and approve as necessary grants for Adbolton, the Quincentenary Fund, the ONs’ War Memorial Trust, the Dame Agnes Mellers Charity and any other good causes consistent with the objectives of the ONS;
5.1.9. receive a report from the Headmaster or his representative on the activities of the School over the preceding year;
5.1.10. receive reports from affiliated bodies;
5.1.11. transact any other Ordinary Business of the ONS;
5.1.12. transact any Extraordinary Business of the ONS.
5.2. Not more than 15 months shall elapse between Annual General Meetings.
5.3. Not less than 21 days’ notice and the agenda for the Annual General Meeting shall be given to Members.
5.4. Any Members wishing to give their views on any items on the agenda, but who are unable to be present at the Meeting, may communicate their views to the President or Honorary Secretary in writing or by email, which may include their vote on any Extraordinary Resolution, and their views shall be heard at the Meeting and their votes included in the count.
5.5. Any Member wishing to stand as an Officer of the Executive Committee or other elected member of the General Committee must be proposed and seconded by two members of the ONS in writing or by email to the Honorary Secretary no later than 7 days prior to the date of the Annual General Meeting.
5.6. Ordinary Business shall require the consent of over 50% of the votes of those present and voting.
5.7. Extraordinary Business shall require the consent of no less than 75% of the votes of those voting (but see Rule 7. below).
5.8. If applicable, the Chair of the Meeting shall have a casting vote in respect of both Ordinary and Extraordinary Business.
The Society looks forward to welcoming Members to the Annual General Meeting 2020.