Old Nottinghamians’ Society – Privacy Notice

The Old Nottinghamians’ Society, founded in 1902, is a membership group for former pupils, staff and governors of Nottingham High School. The Society provides details below of how the personal data collected from its Members will be used and protected in compliance with the General Data Protection Regulation in force from 25th May 2018.

The Society treats the protection of your data seriously and is committed to respecting your privacy and your wishes in relation to that data. The purpose of this Privacy Notice is to explain how the Society may use your personal information; how the Society complies with the law on data protection; and what your rights are in respect of your data.

Name of Data Controller

The Old Nottinghamians’ Society is registered with the Information Commissioner’s Office as the Data Controller.

Categories of personal data the Society processes

The Society processes your personal details - name, dates at School, postal address, email address, telephone number; your interest in particular Society activities; and your occupation or former occupation.

Sources of the personal data

The Society collects personal data from individual Members registering on the Society website.

Automated decisions the Society may take

There is no automated decision-taking involving your data.

Purposes for which the Society processes your data

The Society processes personal information to enable it to administer its membership records and activities, including social, sporting, cultural, fundraising and other activities consistent with its objectives of the promotion of good fellowship among the Members, and the promotion generally of interest in the School; to maintain its own accounts and records; and to support and manage its Committee members and other volunteers.

Third parties to whom the Society may disclose your personal data

The Society sometimes needs to share the personal information it processes with the individual himself or herself and also with other parties. In every case the Society is required to comply with all aspects of data protection law.  Where necessary or required or requested the Society may share information with family, friends, associates and representatives of the individual whose personal data it is processing, and with any organisation the Society instructs to deliver mail to its Members.

Legal basis for the collection and processing of your personal data

For the purposes of administration and programme delivery, it is necessary for the Society to collect and process your personal data to fulfil the contract you are going to enter into, or have entered into, as a Member of the Society.

Location of your personal data

The Society will keep your personal data within the European Economic Area.

How long the Society will keep your personal data for

The Society will not retain your personal data for longer than is reasonable and necessary to fulfil the purposes for which it was collected. Your data will be retained for such time as you are a Member of the Society and it shall be deleted as soon as practicable after you cease to be a Member.

Your right to withdraw consent

Where you have given consent for the Society to process your personal information you have the right to withdraw that consent at any time. If you do this it will not affect the lawfulness of any processing for which you had given consent prior to your withdrawal of it.

Your rights also include:

  • the right to be informed about the collection and use of your personal data
  • the right to access your personal data and supplementary information about its processing
  • the right to rectification of any inaccurate personal data, or to completion of any incomplete personal data
  • the right to erasure of your personal data, also known as ‘the right to be forgotten’
  • the right to restrict processing, so that your personal data is stored but not used
  • the right to data portability, allowing you to obtain and reuse your personal data for your own purposes across different services
  • the right to object to: processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); direct marketing (including profiling); processing for purposes of scientific/historical research and statistics.

Contact details for the Old Nottinghamians’ Society

Honorary Secretary: Julian Bower

Postal address: 15, Cossall Road, Trowell, Nottingham NG9 3PG

Email address: secretary@old-nottinghamians-society.org

Telephone number: 0115 932 2040

Website: https://old-nottinghamians-society.org


If you have any concerns or complaints about how the Society handles your data please contact the Secretary (details above). You may also contact the Information Commissioner’s Office.